When shipping non-infectious biological goods to Australia, the following documents are required to clear Australian Customs.

• 3 x Customs Invoice or Commercial Invoice (Cus Inv) including HS code
• 3 x Manufacturer's Declaration (Man Dec)
• 1 x Import Permit (Permit)

Download permit

Please find the password for this locked PDF on the Purchase Order confirmation email.

If you are unable to open the PDF file, please contact the Logistics Team: shipping@wehi.edu.au

Preparing the Manufacturer's Declaration

The Manufacturer's Declaration needs to be presented on your company’s official letterhead and will need to display statements that meet specific criteria to enter Australia.

We have provided guidance below to assist you in preparing the Manufacturer's Declaration. (Any text highlighted yellow is instructional text and needs to be actioned before submitting).

1. Download correct template from the list below

  Human fluids and tissues that are free from listed diseases

 Human fluids and tissues that are not known to be infected

 Animal fluids and tissues (excluding reproductive material) from species, other than those excluded

 Nucleic Acid Amplification (NAA) diagnostic test kits

  Diagnostic test kits not testing for disease agents

 Standard laboratory microorganisms and infectious agents (and derivatives)

 Genetic material from multicellular organisms (Including listed vectors) and vectors

 Genetic material, purified and derived from microorganisms and viruses (excluding listed species)

 Cell lines of laboratory animal, insect, and human origin

 Purified laboratory material, laboratory reagents, toxins, and venoms

 Antibodies purified and raised against synthetic material or antigens from multicellular organisms 

  Antibodies purified and raised against microorganisms and viruses

 Antigens that are purified and derived from multicellular organisms or synthetic material

2. Create document: Copy the template and place onto your official letterhead

3. Date: Enter shipment date

4. Air Waybill number: Air WayBill number and place onto your offical letterhead

5. Product Name or Description: Enter the individual producr name or description

6. NET Volume: Enter the NET volume in ‘mL’ or ‘mg’ of each individual product

7. Commodities conditions: Each commodity has its own specific set of information that must be included to meet customs standards. Please refer to the templates provided for each commodity and the Import Permit itself for clarification

8. Signatories: Add your written/digital signature, name, position, and organisation.

Additional notes

If freight is to be paid by the receiver (WEHI)
Please contact shipping@wehi.edu.au to request a courier account number.

HS codes
Recently, there has been an additional requirement to display your product’s HS code on the Customs Invoice. We recommend providing this information in addition to the Manufacturer's Declaration(s).

If you have a Safety Data Sheet (SDS)
Include a physical copy of the SDS in the shipper’s sleeve.
Adhere to the packaging instructions in the Transportation Section of the SDS.

Once documents have been finalised:

Please send copies of your Customs Invoice, Manufacturers Declaration and SDS to
shipping@wehi.edu.au

You must add the shipment’s tracking number/Air Waybill number and the corresponding Purchase Order number in the subject line of your email.
Example: SHIPPING DOCS / DHL 5495333933 / Supplier Name / PO21001450

For further assistance please email shipping@wehi.edu.au

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