International shipping

International shipping

Scientist working in a laboratory

Shipments into Australia that contain chemical, biological or hazardous material may require documentation to clear Australian Customs.    

International suppliers can refer to the instructions below for guidance on preparing the appropriate declarations.  

For further assistance please email shipping@wehi.edu.au

 

What are you shipping? 

 

Once documents have been finalised:

  • Please send copies of your Customs Invoice, Manufacturers Declaration and SDS (if applicable) to shippingdocs@wehi.edu.au 
  • You must add the shipment's tracking number/Air Waybill number and the corresponding Purchase Order number in the subject line of your email (for example: SHIPPING DOCS = DHL 5495333933 / PO 21006701) 

 



Product of a 100% synthetic chemical nature that is non-hazardous 

When shipping non-hazardous 100% synthetic chemicals into Australia, a Customs Invoice or Commercial Invoice and Manufacturers Declaration document are required to clear Australian Customs.  

Preparing the Manufacturers Declaration  

The Manufacturers Declaration needs to be presented on your company’s official letterhead and will need to display specific statements that meet certain criteria to enter Australia. We have provided guidance below to assist you in preparing the Declaration. 

Use this template to create the Declaration and follow the steps below to customise the Declaration to match your shipment. Any text highlighted yellow is instructional text and should be deleted before submitting the Declaration. 

  1. Create document: Copy the template and place onto your official letterhead 
  2. Date: Enter shipment date 
  3. Air Waybill number: Enter Air Waybill number (to be obtained from your courier) 
  4. Umbrella Statement: Choose the most appropriate product class from the following list: 
    • Synthetic Screening Chemical Compound 
    • Chemically Synthesized Peptide-Oligos 
    • Chemical Laboratory Reagents 
    • Chemical Laboratory Kits 
  5. Product or Compound Name: Enter each product or compound name. 
  6. NET Volume: Enter the NET volume in ‘mL’ or ‘mg’ of each individual product. 
  7. Include the following statements
    • A Department of Agriculture and Water Resources import permit is not required. 
    • The materials are 100% synthetic and are derived from synthetic sources. 
    • They do not contain any products from plants, animals, humans, fungi, micro-organisms or from a fermentation process. 
    • The materials are not 5A, 5G, 5H and Schedules 4, 7A and 8 pertaining to prohibited imports, or comply with all applicable rules under the Australian Governments Customs Regulations 5, 5A, 5G, 5H and Schedules 4, 7A and 8 pertaining to prohibited imports. 
    • The materials are not prohibited into Australia under the Customs (Prohibited Imports) Regulations 1956 and Customs (Prohibited Exports) Regulations 1958. 
    • The material is for medical research and development purposes only. 
  8. Signatories: Add your written/digital signature, name, position, and organisation. 

Additional notes  

If you have a Safety Data Sheet (SDS) 

  1. Adhere to the packaging instructions in the Transportation Section of the SDS 
  2. Include a physical copy of the SDS in the shipper’s sleeve  

Recently, there has been an additional requirement to display your product’s HS code on the Customs Invoice. We recommend providing this information in addition to the Manufacturers Declaration(s)

 

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Product of a 100% synthetic chemical nature that requires a Dangerous Goods Declaration

When shipping hazardous chemicals into Australia, a Customs Invoice, Manufacturers Declaration and Dangerous Goods Declaration (DGD) are required to clear Australian Customs.  

WEHI does not provide instructions on the preparation of documents or packaging for items/products that are classified as dangerous goods. Please refer to your local specialist/s and adhere to the International Air Transport Association (IATA) standards of your product/s. 

 

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Product that is biological and non-infectious

When shipping non-infectiouns biological products into Australia, a Customs Invoice or Commercial Invoice and Manufacturers Declaration, plus our general permit are required to clear Australian Customs.  

Preparing the Manufacturers Declaration  

The Manufacturers Declaration needs to be presented on your company’s official letterhead and will need to display specific statements that meet certain criteria to enter Australia. We have provided guidance below to assist you in preparing the Declaration. 

Choose from the templates below to create the Declaration and follow these steps to customise the Declaration to match your shipment. Any text highlighted yellow is instructional text and should be deleted before submitting the Declaration.  

  1. Create document: Copy the template and place onto your official letterhead 
  2. Date: Enter shipment date 
  3. Air Waybill number: Enter Air Waybill number (to be obtained from your courier) 
  4. Umbrella Statement: Choose the most appropriate product class from the following list: 
    1. Human fluids and tissues that are free from listed diseases  
    2. Human fluids and tissues that are not known to be infected 
    3. Animal fluids and tissues (excluding reproductive material) from species, other than those excluded 
    4. Nucleic Acid Amplification (NAA) diagnostic test kits 
    5. Diagnostic test kits not testing for disease agents 
    6. Standard laboratory microorganisms and infectious agents (and derivatives) 
    7. Genetic material from multicellular organisms (Including listed vectors) and vectors 
    8. Genetic material, purified and derived from microorganisms and viruses (excluding listed species) 
    9. Cell lines of laboratory animal, insect, and human origin 
    10. Purified laboratory material, laboratory reagents, toxins, and venoms 
    11. Antibodies purified and raised against synthetic material or antigens from multicellular organisms 
    12. Antibodies purified and raised against microorganisms and viruses 
    13. Antigens that are purified and derived from multicellular organisms or synthetic material
  5. Product Name or Description: Enter the product name or description.  
  6. NET Volume: Enter the NET volume in ‘mL’ or ‘mg’ of each individual product. 
  7. Commodities conditions: Each commodity has its own specific set of information that must be included to meet customs standards. Please refer to the templates provided for each commodity and the Permit itself for clarification. 
  8. Signatories: Add your written/digital signature, name, position, and organisation. 

Additional notes  

Recently, there has been an additional requirement to display your product’s HS code on the Customs Invoice. We recommend providing this information in addition to the Manufacturers Declaration(s)

 

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Product that is biological, infectious, and requiring a Dangerous Goods Declaration

When shipping hazardous biological or infectious product into Australia, a Customs Invoice, Manufacturers Declaration and Dangerous Goods Declaration (DGD) is required to clear Australian Customs.  

WEHI does not provide instructions on the preparation of documents or packaging for items/product that are classified as dangerous goods. Please refer to your local specialist/s and adhere to the IATA transportation standards of your product/s.

 

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A consumable product

When shipping a consumable into Australia, typically a Customs Invoice or Commercial Invoice with your product/s HS code displayed will suffice for entry. Sometimes however a Manufacturers Declaration is required to clear Australian Customs.  

Preparing the Manufacturers Declaration  

The Manufacturers Declaration needs to be presented on your company’s official letterhead and will need to display specific statements that meet certain criteria to enter Australia. We have provided guidance below to assist you in preparing the Declaration. 

Use this template to create the Declaration and follow the steps below to customise the Declaration to match your shipment. Any text highlighted yellow is instructional text and should be deleted before submitting the Declaration. 

  1. Create document: Copy the template and place onto your official letterhead 
  2. Date: Enter shipment date 
  3. Air Waybill Number: Enter Air Waybill number (to be obtained from your courier) 
  4. Product Name: Enter the product name. 
  5. Quantity: Enter the quantity of each individual product. 
  6. Include the following statements: 
    • A Department of Agriculture and Water Resources import permit is not required. 
    • The materials are 100% synthetic and are derived from synthetic sources. 
    • They do not contain any products from plants, animals, humans, fungi, micro-organisms or from a fermentation process. 
    • The materials are not 5A, 5G, 5H and Schedules 4, 7A and 8 pertaining to prohibited imports, or comply with all applicable rules under the Australian Governments Customs Regulations 5, 5A, 5G, 5H and Schedules 4, 7A and 8 pertaining to prohibited imports. 
    • The materials are not prohibited into Australia under the Customs (Prohibited Imports) Regulations 1956 and Customs (Prohibited Exports) Regulations 1958. 
    • The material is for medical research and development purposes only. 
  7. Signatories: Add your written/digital signature, name, position, and organisation. 

Additional notes  

Recently, there has been an additional requirement to display your product’s HS code on the Customs Invoice. We recommend providing this information in addition to the Manufacturers Declaration(s).

 

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